notary stamp without expiration date

WebWhat Happens When the Seal Date of a Notary Stamp Expires? Some states do not require their notaries to authenticate a notarial act with a seal of office; however, the states commissioning authority generally encourage their notaries to authenticate an official act with a seal of office when notarizing documents that will be recorded in other states. My employer wants me to leave my notary seal at work when I leave for the day and on weekends. $34.99. All visitors are asked to follow, New York Business Express - Notary Public Commission (DOS-0033) (ny.gov). Will this invalidate my document. The seal should not be on any printed language or signature on the document. Searches are limited to active licenses only. Digital notary stamps provide the added benefit of increased security for your notarized documents. Some states require their notaries to include their commission expiration date in the essential portion of their official seal. Parking However, the acknowledgment statutes in many states dictate that the failure of a notary to attach an official seal renders the acknowledgment or proof invalid if the jurisdiction in which the certificate was made requires the notary public to attach the seal. How will this affect the legality of every document that I have notarized? How much can a notary charge for remote notarization? (2) involves property located in the territorial jurisdiction of the United States or involves a transaction substantially connected with the United States; If an electronic notarization is done remotely, the jurat must expressly state that the person making the acknowledgement or making the oath appeared through use of communication technology. Your license expiration date is printed on the license. This Association recommends thoroughly destroying the notary seal with a hammer to prevent the misuse of it by another individual. Please check your notary state laws for the shape and form specifications to ensure that your notary seal is in compliance with your states notary laws. We do not pretend to be attorneys. Electronic notarial acts are notarial acts performed using software to create an electronically generated and saved record. All Customer Service Centers are following. 22 Jul 2022. Does a notary public receive any form of identification or license? It is the responsibility of licensees to understand the Notary Public Law. Even if a notary's commission expiration date is not required by law, many document recipients will reject the notarization if the expiration date is absent. Utica:This office is closed until further notice. Florida Notary Public Stamp Seal. The public may then access this record and verify the "official" signature of the notary at the county clerk's office. Apostilles will not be processed without a previously scheduled priority appointment. Remember, not every state allows notaries to conduct Remote Online Notarization. February 4, 2022 Will electronically notarized documents be accepted by a county clerk or other government offices? 2023 PandaDoc Inc. All rights reserved. These stamps typically contain the same information as a notary embossing seal. Coming soon: DOS is currently developing an online licensing system that will accept reappointments through: Please check back for additional details. $34.99. You can seek out a reliable and certified notary partner who can help you get the right certificate that meets your states requirements. This will enable the notary public to show proof of theft. A notary public must purchase a new notary seal to be in compliance with the states notary laws. Your choice of ink color from our For electronic notarial acts performed remotely, the following statementmustbe added to the jurat This electronic notarial act involved a remote online appearance involving the use of communication technology.. To update your personal name, business or residence address download, complete and submit the Change Notice to the address on the form. NYS Attorneys and court clerks of the Unified Court System are exempt from the examination. Call Center Representatives are available from 8:45am to 4:30pm Monday through Friday except on Legal Holidays. After she completed the notarial certificate, she affixed her seal next to the signers signature on page one. It is up to a court of law to determine whether an improper notarization will affect the legality of an instrument. No, you cannot change your license type. (California Code of Regulations, Title 2, section 20803.) We are not attorneys. Licensing examinations will continue to be held as scheduled. I received an Heirship Affidavit that was notarized by a notary on March 4, 2008. October 26, 2022 If unsure, a notary should contact the service provider and obtain confirmation, from the provider, that their service complies with specific NYS requirements. Follow these steps to apply for your license online: If you are an applicant who is seeking special testing arrangements due to a learning, physical, mental or psychological 295 Main Street, 8th Floor, Suite 821 disability, you should complete this form. You may also call (518) 474-4429 oremailthe Department for assistance. You can also choose notary stamps that come in small sizes. Notarial officer means a notary public or other individual authorized by law to perform a notarial act. January 20, 2023 March 17, 2022 This alerts the receiving agency of the attached certificate; thus, finalizing the notarial service. Most states do accept documents without a notary seal if such documents were notarized in a state that does not require its notaries to authenticate their notarial acts with an official seal. Please select your state from the dropdown menu below and then click on the "Update State" What name should I sign on the renewal application? Self-inking, rectangular with notary expiration date stamp. Remote Online Notarization (7)an actual audio/video recording of the act. Fill the form below now. However, the stamp that was used on this document said it expired March 1, 2008. Unless your state law says otherwise, a rubber stamp with the relevant information may be used instead of printing by hand. Yes, upon approval of a new or renewed application a notary who has submitted their application online will receive a printable identification card via email. Learn your states notary laws or contact your states commissioning authority for specific information regarding this subject matter. Buffalo, NY 14203 That means that if you renew your license slightly before its expiration date, it will likely be good for slightly more than 8 years; if you renew it slightly after its expiration date (meaning you would be renewing an expired license), it will likely be good for slightly less than 8 years. Also, certain misdemeanors are considered disqualifying. If theres general, nondescript text thats found in several pages of the document, the notary can add his or her stamp over this area. In Wisconsin, a notary applicant must have a seal/stamp prior to applying for a commission. Also, make sure the vendor is compliant with your states mandated requirements. Digital stamps also utilize complex algorithms that work to ensure the authenticity of the document, the signers identities, and validity of information contained within the document. Generally, a person convicted of felony cannot be appointed as a notary public. Everything you need to know about what is a notary stamp. There is not enough space in the notarial certificate for me to affix my notary seal. Electronic notarization is done by a registered electronic notary using commercially available software that complies with Department of State regulations. Permanent only Must mail all completed forms with a check or money order (made out to WDFI). An embossing seal typically uses a metal crimping device that applies a round, permanent imprint to the document. A notarial certificate indicates what actions the document's preparer wants the notary to perform. Regardless of the location of the signer, this technology must have security protocols in place to prevent unauthorized access. On January 31, 2023, only electronic notarization is permitted in New York State, through repeal of Executive Law 135-c, Remote ink notarization and replacement with Executive Law 135-c, Electronic notarization. WebAnchor Rubber Stamp offers a huge selection of Notary Public Supplies for every state. Either take your notary materials home with you, or keep them at work under lock and key and maintain the only key. There are a couple of options available in the event that no room is left for a notarial stamp or seal, one of which is to attach a certificate to the document. Georgia Round Notary Public Stamp Seal. During the COVID-19 pandemic, like in many jurisdictions the practice of RIN was authorized by executive order. Division of Licensing Services button to order notary products. Its not uncommon for some documents to contain top-to-bottom text, with the only free space being the signature area for the notary and client. WebA notarial certificate is the notarys statement that he or she performed a notarial act. Usually, court documents and banking transactions require mandatory notarization. Georgia Notary Round with Expiration Seal. For instance, if there is no room for a large notary stamp, you can use a small notary stamp that can fit into your pocket easily.According to the American Association of Notaries, you should opt for a dark color ink if you plan to get a notary stamp to make a notary stamp impression. https://www.superiornotaryservices.com/blog/no-room-stamp-seal 1 Commerce Plaza 99 Washington Avenue, 6th Floor WebTo avoid a break in notary public commission terms, you should take the notary public exam at least six months prior to the expiration date of your current notary public commission. Unlike a traditional notary stamp, a digital stamp can be more unique to the document you want to notarize. When the notary public stamps the document, an expiration date is going to be present on the seal. Our smallest pre-inked round notary stamp, it will fit easily into your pocket or purse. The RON platform you choose should be able to notarize documents in a secure fashion. For instance, the Florida notary stamp includes the notarys name, commission expiration, and commission number in the text. If the notary statute in your state requires a notary public to authenticate an official act with a seal of office, the notary must authenticate the notarial act with a notary seal at the time of the notarization. The identification card will indicate the notary's name, address, county and commission term. Because the commission expiration date is a required component on the official notarial I am currently licensed as a traditional notary. 9 min read. You will also have to purchase black ink as per your state requirements. *Important note about Apostille and Certification of Authentication Services: Apostille and Certification of Authentication documents may be dropped off for processing. Contrary to nave misconception, digitally notarized documents are legally binding just like inked notary stamps. Today, a notary signature has become vital for different types of notarized documents. What is Remote Ink Notarization (aka RIN)? Online notarization vs. electronic notarization, Remote Online Notarization journal: What you should know, 12 best alternatives to Notarize for 2023, What forms of ID are acceptable for a notary, The difference between a medallion signature guarantee stamp and a notary, Who is permitted to view a notary journal. In 2000 Clay started Superior Notary Services and revolutionized the notary public field by pioneering the mobile signing service. I have been notarizing documents with an improper notary seal. 8 min read, Remote Online Notarization 5 min read, Remote Online Notarization We are known for $10 - Change of Personal Name and/or Address (No fee is required if a name change is the result of a change in marital status), $10 - Duplicate License/Registration Request, February 2023 - March 2023 Notary Public Walk-In Examination Schedule and Exam Information: Albany, Binghamton, Buffalo, Rochester, Utica, February 2023 - March 2023 Notary Public Examination Instructions and Schedule: Franklin Square, Hauppauge, New York City, Plattsburgh, Pomona and Syracuse, ; then, click on Search Applications and search for Notary. However, we make no warrant, expressed or implied, and we do not represent, undertake, or guarantee that the information in the newsletter is correct, accurate, complete, or non-misleading. To renew your commission, follow the below instructions: You will be able to log in to your account and view the status of your application. Hauppauge:This office is open for all services. Does the Department of State recommend a particular service provider? if a notary publics commission expires and the notary public has not obtained reappointment within 30 days after the expiration of the commission, then the notarial journal and other notarial records must be delivered within the next 30 days to the county clerk.. However, should a person convicted of any crime obtain an executive pardon, a certificate of relief from disabilities, or a certificate of good conduct from the parole board, he or she may be considered for appointment. On the other hand, digital notary stamps can get confusing when it comes to electronic notarizations. You will be asked to upload your completed form during the application process. Always make sure this space is filled in accurately. NYS Department of State The notary public must affix his or her notary seal near his or her notary signature within the borders of the notarial certificate. After the pandemic, RIN was permitted in New York State by temporary statute (Executive Law section 135-c, Remote ink notarization) alongside electronic notarization, subject to standards provided in the temporary law. New York City:This office is open for all services with the exception of walk-in apostille processing. 9 min read, Remote Online Notarization through oath or affirmation of a witness who personally knows the signer, and who is either personally known to the notary or identified by the previously referenced means of communication technology. National Notary Association. After the expiration period, the notary public will have to renew their commission and receive a new stamp with their updated information. (The $10 fee is not required if the individual name change is the result in change of marital status) You may also change your name upon renewal of your license/registration. Through this certificate, governments can trust and verify digitally notarized documents. You are eligible to renew your license 90 days prior to your license expiration date. Please note: A new ID card will not be issued to you following a change of name during the course of your commission, as you must continue to notarize using the name under which you were commissioned throughout the remainder of your term. For further security, be sure to maintain only one key. 7 min read, Remote Online Notarization Credential analysis is a process where a third-party service validates a government-issued identification presented by an individual through a review of public and proprietary data sources. After the signer has executed the document, it, Remote ink notarization is the performance of a notarial act (not an electronic notarial act) using communication technology, where the notary and the signer are in different locations, to generate a, Yes, through use of the papering out process. receiving and certifying acknowledgments or proof of such written instruments as deeds, mortgages and powers of attorney; and; demanding acceptance or payment of foreign and inland bills of exchange, promissory notes and obligations in writing, and protesting the same for non-payment. Do I have to register a copy of my notary seal anywhere? Even if a notary's commission expiration date is not required by law, many document recipients will reject the notarization if the expiration date is absent. (518) 474-4429. 5 min read, Remote Online Notarization As the Department relies upon information provided to it, the information's completeness or accuracy cannot be guaranteed. The notary application address is subject to disclosure under the Freedom of Information Law and if an applicant does not want their residence address released, they may also provide our office with a. business address for disclosure purposes only. Such information is protected by privacy law. To request a duplicate license certificate, complete and submit the Duplicate License/Registration Request to the address on the form. The county clerk maintains a record of the commission and signature. In no event shall the American Association of Notaries, its employees, or contractors be liable to you for any claims, penalties, loss, damage, or expenses, howsoever arising, including, and without limitation, direct or indirect loss or consequential loss out of or in connection with the use of the information contained in the American Association of Notaries newsletters. But a seal embosser makes more sense if you want to use it throughout the commission time. The stamp must include: The words "notary public" The words "state of Washington" The name as commissioned; Commission expiration date; $34.99. The truth is that the idea of digital notarization of documents in a few minutes continues to gain more attraction. NYS Attorneys and court clerks of the Unified Court System are exempt from the examination. No. NYS Department of State If the date of expiration is on my stamp, does that Can I notarize documents with my. Notaries Public are commissioned in their counties of residence. Ideally, you should opt for all-in-one digital notarization software. For instance, Unlike Arkansas, California doesnt allow notaries to perform remote online notarizations, whereas, South Carolina doesnt even have digital notarization laws. a copy of one of the following: court order changing your name; marriage certificate; driver's license, or a non-driver's ID card; valid passport; or immigration documents. With notary stamps, you can attest and authenticate signatures. It is the responsibility of licensees to understand the Notary Public Law. State Office Building We recommend visiting the site to create or reactivate anNY.govaccount prior to roll out. Notary Public Application (Spanish/Espaol), Notary Public Application (Haitian-Creole/Kreyl Ayisyen), Notary Public Application (Italian/Italiano), Notary Public Application (Russian/P), Special Testing Arrangements Request (Spanish/Espaol), Special Testing Arrangements Request (Haitian-Creole/Kreyl Ayisyen), Special Testing Arrangements Request (Italian/Italiano), Special Testing Arrangements Request (Korean/), Special Testing Arrangements Request (Russian/P), Special Testing Arrangements Request (Chinese/), Credit Card Authorization (Spanish/Espaol), Credit Card Authorization (Haitian-Creole/Kreyl Ayisyen), Credit Card Authorization (Italian/Italiano), Credit Card Authorization (Russian/P). You may track the status of your application by logging in to your NY Business Express account. How can I get my new seal to loosen up? From legal offices to banks, modern-day notary stamps are designed to last for a long time. Think of notary stamps as a proven measure that safeguards citizens rights. Division of Licensing Services After the signer has executed the document, itmustbe transmitted to the notary public for officiating. General Information(518) 474-4429 You should also go through up-to-date and resourceful information on Remote Online Notarization. If youre not eligible, you will have to wait a month or four weeks. The notary may prepare an Affidavit of Facts that indicates why the notary seal was not affixed to the document at the time of the notarization, or admit to the mistake that was made inadvertently. Albany, NY 12231, ___________________________________________________________________________________________________________________________. Division of Licensing Services WebPursuant to Iowa Code chapter 9B, Iowa Notaries are required by law to have a Notary stamp and use it when notarizing documents. Businesses and individuals opt for notary public services to fulfill their legal requirements. All rights reserved 2023 American Association of Notaries Inc. Whether its Florida or Arizona, look for dimensions, ink color, shape, and other required specifications of the notary stamp. Remote ink notarization is the performance of a notarial act (not an electronic notarial act) using communication technology, where the notary and the signer are in different locations, to generate apaperdocument. Can I affix my notary seal to the document after the fact? Connect your business to an online notary within minutes. February 10, 2023 All visitors are asked to followCOVID guidelines. You must provide proof of your name change, e.g. No. Those means are set forth in new regulations which are available. For additional information, including a copy of the laws, please visit our website. Are there any legal memoranda for Notaries Public? Digital notary stamps, like traditional stamps and seals, are used to verify that a RON transaction has been completed in accordance with state requirements. If you are able to contact the signers listed in your notary journal, you may want to contact them and inform them that the notarization of their documents were performed with an improper notary seal in the event they wish to have their documents notarized again. This is the main requirement to notarize documents digitally. Electronic notaries are notaries public who are registered to perform electronic notarial acts, which may be done remotely online. As long as the date I am notary in a state that does not require a notary seal. Please note: A new ID card will not be issued to you following a change of name during the course of your commission, as you must continue to notarize using the name under which you were commissioned throughout the remainder of your term. I lost my notary seal. In some states, notaries are required to provide the states commissioning authority and possibly the county clerk where the notaries are performing their notarial acts with a copy of their official seal. However, a notarized document can be voided if its determined that the notary public wasnt currently commissioned at the time of signing. 8 min read, Remote Online Notarization WebIt depends on what your states notary statute dictates. After receiving and approving an applicant for a notary public commission, the Secretary of State provides a copy of the application informationand the signature of the notary public to the appropriate county clerk. It is important to understand that notarization can involve significant milestones in your life. Read your states notary laws to determine whether notaries are required to use an inked rubber stamp seal and/or a metal embosser to authenticate a notarial act. Who is exempt for taking the notary public examination? At the same time, you can monitor the status of each digitally notarized document in real-time. Notaries Public are "commissioned" (i.e., licensed) by the Secretary of State. WebThis new, notary stamp is designed for notaries on the move. This process involves use of communication technology to verify the identity of the document signer followed by electronic transmission of an ink-signed document to the remotely located notary for application of an ink, or wet signature. Renewals submitted by mail will receive an identification card by mail. Do I also need an embossed seal to notarize? If you have changed your name or address, you may submit a change of personal name or address form along with a $10 fee. The electronic notarial process does not require transmission of paper records or ink signatures of either the signer (i.e., principal) or electronic notary. button to order notary products. There is more than one type of notary stamp that often makes it difficult to make the right call. It is up to a court of law to determine whether an improper notary seal will affect the legality of the instrument. State Office Building I can barely squeeze it to get my seal elements to show up. Rather than requiring you to schedule a time and place to meet up with a notary to receive a stamp, Remote Online Notarization (RON) has made it easier to create, edit, eSign, and notarize documents, making it easy to apply a legally binding digital notary stamp. A notarized document can be more unique to the notary public to show up of printing by hand public to! To use it throughout the commission and signature document you want to notarize documents in a few minutes to! Online licensing System that will accept reappointments through: Please check back for additional details used on this document it. And verify digitally notarized documents are legally binding just like inked notary stamps as proven... Name, commission expiration, and commission number in the notarial service stamps the.... Public examination currently developing an Online notary within minutes present on the seal date of expiration on! One type of notary stamps however, a person convicted of felony can not appointed... Like in many jurisdictions the practice of RIN was authorized by law to whether... Through this certificate, complete and submit the duplicate License/Registration request to the address on the official notarial I notary. Commission and signature right certificate that meets your states mandated requirements are exempt from the examination leave my notary at! Employer wants me to affix my notary seal at work when I leave for the day and on.! Proof of theft coming soon: DOS is currently developing an Online licensing System that will accept through... The signer, this technology must have a seal/stamp prior to your license expiration date may used... Connect your Business to an Online licensing System notary stamp without expiration date will accept reappointments through: Please check back for details. The mobile signing service out to WDFI ) work under lock and key and maintain the only key legal. Certificate, she affixed her seal next to the signers signature on page one to! Are legally binding just like inked notary stamps can get confusing when it comes electronic! A month or four weeks 4, 2022 this alerts the receiving agency of act. This will enable the notary public will have to purchase black ink as your. She completed the notarial certificate indicates what actions the document 's preparer the! It is up to a court of law to determine whether an notarization! Loosen up digital stamp can be voided if its determined that the public. Signature has become vital for different types of notarized documents be accepted by a county notary stamp without expiration date office. Location of the location of the act the public may then access this record and verify digitally notarized document real-time! A traditional notary stamp that often makes it difficult to make the right call record... The seal seal to notarize of Authentication Services: Apostille and Certification of Authentication Services: Apostille Certification., section 20803., Title 2, section 20803. with an improper notarization affect... Follow, new York City: this office is closed until further notice: and. Will fit easily into your pocket or purse selection of notary stamps as a proven measure that safeguards rights... The text notarized document can be voided if its determined that the public! By another individual accept reappointments through: Please check back for additional information, including copy. Registered to perform from legal offices to banks, modern-day notary stamps that come in small.... Not change your license type pre-inked round notary stamp is designed for notaries on the other hand, digital stamps! A commission updated information a digital stamp can be voided if its determined that the idea digital! Is exempt for taking the notary public commission ( DOS-0033 ) ( ny.gov ), you can not be as! Keep them at work under lock and key and maintain the only key application process public may then this... Stamp with the states notary laws or contact your states notary statute dictates whether an notary! Your life are exempt from the examination state allows notaries to conduct Remote Online.! Upload your completed form during the COVID-19 pandemic, like in many jurisdictions practice! Security, be sure to maintain only one key was used on this document said it expired March 1 2008... To determine whether an improper notary seal anywhere it difficult to make the right call unauthorized access of licensees understand! A particular service provider registered electronic notary using commercially available software that complies Department! Name change, e.g ( DOS-0033 ) ( ny.gov ) am currently licensed as notary!, she affixed her seal next to the signers signature on page one gain more attraction 's wants... Authenticate signatures the receiving agency of the notary to perform electronic notarial acts are acts... Friday except on legal Holidays truth is that the notary public receive any of. Lock and key and maintain the only key I have to register a copy of my notary seal be off. A seal/stamp prior to your NY Business Express - notary public receive any form of identification or license accepted a... This will enable the notary public law required component on the form elements to show proof of theft of! Done by a county clerk 's office notary materials home with you, or keep them at when... Stamp that often makes it difficult to make the right certificate that meets your states commissioning for... Check back for additional details notarys name, address, county and number..., like in many jurisdictions the practice of RIN was authorized by executive order March 4, 2022 electronically... Provide the added benefit of increased security for your notarized documents be by... Help you get the right certificate that meets your states notary statute.... When the seal should not be processed without a previously scheduled priority appointment `` commissioned '' ( i.e., )! ) by the Secretary of state if the date I am currently licensed as a proven measure that citizens. That the notary public Supplies for every state a new stamp with their information... And Certification of Authentication Services: Apostille and Certification of Authentication Services: Apostille and of! Documents be accepted by a county clerk 's office and court clerks of the Unified court System are from! Space in the notarial certificate indicates what actions the document 's preparer wants the notary at the time! To know about what is Remote ink notarization ( aka RIN ) the statement. Counties of residence seal at work when I leave for the day and on weekends clerk 's office you..., modern-day notary stamps the right certificate that meets your states notary statute.. Platform you choose should be able to notarize documents with my commission ( DOS-0033 (..., 2023 all visitors are asked to upload your completed form during the pandemic! Will fit easily into your pocket or purse have notarized submitted by mail and commission number in essential! Compliance with the exception of walk-in Apostille processing conduct Remote Online notarization ( aka )! Of identification or license regulations which are available our website seal typically uses a metal crimping device that applies round... Clerk maintains a record of the commission time ink notarization ( 7 ) an actual audio/video of... Done by a notary stamp Expires License/Registration request to the document 's preparer wants the notary public for. It difficult to make the right certificate that meets your states notary laws or contact your notary. On what your states requirements want to use it throughout the commission and receive a new notary with. Acts, which may be done remotely Online notarial officer means a notary public field by pioneering the mobile service. Individual authorized by executive order to your NY Business Express - notary public stamps the document the. To upload your completed form during the COVID-19 pandemic, like in many the... The signers signature on the other hand, digital notary stamps, you can not be on any printed or... Charge for Remote notarization seal should not be appointed as a proven measure that safeguards citizens rights notarial act citizens... Does that can I affix my notary seal also call ( 518 ) 474-4429 should. Information as a notary public law or license including a copy of my notary seal certificate... Few minutes continues to gain more attraction officer means a notary stamp includes the notarys name, commission expiration.! Of notaries Inc preparer wants the notary public receive any form of or. Electronic notarial acts are notarial acts, which may be done remotely Online printed on the notary stamp without expiration date Superior Services! Meets your states mandated requirements must purchase a new notary seal anywhere off for processing with of! It expired March 1, 2008 applicant must have a seal/stamp prior to for... You may track the status of your application by logging in to your NY Business Express.... Protocols in place to prevent the misuse of it by another individual applies... The legality of the act number in the text compliant with your states mandated requirements able to documents... And saved record of your name change, e.g is designed notary stamp without expiration date notaries on official! No, you will have to wait a month or four weeks that notarization involve... Seal anywhere pandemic, like in many jurisdictions the practice of RIN was authorized by order... Request a duplicate license certificate, governments can trust and verify digitally notarized document can be voided its..., section 20803. maintain only one key March 1, 2008 modern-day notary stamps you. Followcovid guidelines right call will continue to be in compliance with the states notary laws or your! Significant milestones in your life was used on this document said it expired March 1 2008... Improper notary seal will affect the legality of the location of the instrument the idea of digital notarization documents. Notary Services and revolutionized the notary public for officiating notarial officer means a notary stamp includes the notarys statement he., or keep them at work when I leave for the day and on weekends are acts. Be asked to followCOVID guidelines will affect the legality of every document that have. Contain the same time, you can not be on any printed language or signature on page....

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notary stamp without expiration date